Board of Trustees
The Schroon Lake Public Library
To promote and enrich the lives of our patrons, the Schroon Lake Public Library weeks, through its presence in the community, to be a conduit of educational, recreational, and information material for children and adults. We will provide these experiences in various mediums: books, tapes, computer availability, lectures, performances, story hours, and discussions. The library will continue in its efforts to make technological advances to increase the scope and depth of our offerings. With free access to library materials, we welcome persons of all ages.
The Board of Trustees (hereinafter designated as the “Board”) of the Schroon Lake Public Library, a corporation created under a charter granted under Section 253 of the New York State Education Law by the Board of Regents (or Secretary of State) of the State of New York, dated 7/25/84, shall be governed by the laws of New York State, the regulations of the Commissioner of Education and by the following by-laws.
1 Governing Body – Board of Trustees
The Schroon Lake Board of Trustees shall consist of at least five Trustees appointed by the Town of Schroon Town Board. A full term shall be for five years, but appointments shall be made in such a manner that the expirations of terms shall be staggered over five years. A trustee may be reappointed at the end of his or her term of office. A trustee may resign by giving written notice to the Town Board and to the Board of Trustees. If any Trustee is absent for three consecutive meetings without adequate reason, the Board of Trustees shall cause a notice to be sent to the Town Board requesting his or her removal.
II Oath of Office
Public Officer’s Law requires public officials to take and file an Oath of Office. This requirement is set forth in Public Officer’s Law #10, which provides in part that “(e)very officer shall take and file the Oath of Office required by law…The oath to which public officers must affirm is set forth in Section I, Article XIII of the New York State Constitution, and provides:
“I do solemnly swear (or affirm) that I will support the constitution of the United States and the constitution of the State of New York, and that I will faithfully discharge the duties of the office of………, according to the best of my ability”.
Pursuant to the same section, trustees of municipal libraries are affected by this section. A trustee has thirty days from the date that he/she officially assumes office to take said oath. Said oath must be filed in the Office of the County Clerk with the Recording Secretary of this Board placing a copy in the official file of this Board. Should, pursuant to law, the office of filing change, an amendment to the by-laws is not necessary so long as the change is noted in the official minutes of the board.
Officers shall be elected at the annual meeting, and shall consist of a President, two Vice Presidents, Recording Secretary, Corresponding Secretary, and a Treasurer. The term of office shall be for one year, but any officer may serve for more than one term. The President shall not serve more than five consecutive years. The President of the Board shall preside at all meetings, appoint committees and liaisons, call meetings, and generally perform the duties of a presiding officer. The Vice Presidents shall have like powers, should the President be absent or unable to perform regular duties. The Recording Secretary shall take minutes at all meetings. The Corresponding Secretary shall handle necessary correspondence. The Treasurer shall be the finance officer, and shall sign checks and perform such other financial duties as the Board shall require.
IV Duties of Trustees
· Create and develop the mission of the library;
· Select and hire a qualified Library Director;
· Secure adequate funding for the library’s service program;
· Exercise fiduciary responsibility for the use of public and private funds;
· Adopt policies and rules regarding library governance and use;
· Regularly plan and evaluate the library’s service program;
· Maintain a facility that meets the library’s and community’s needs;
· Promote the library in the local community and in society in general;
· Conduct the business of the library in an open and ethical manner in compliance with all applicable laws and regulations.
· In the absence of the Library Director, the Board of Trustees will function as the Administrator of the Library.
A Nominating Committee shall be appointed by the President three months prior to the Annual Meeting. They will present a slate of officers and names of candidates for new trustees. Additional nominations may be made from the floor. Committees for specific purposes may be appointed by the President. Such committees shall serve until the completion of the work for which they were appointed. All committees shall make a progress report to the Board at each of its meetings. No committee will have other than advisory powers unless, by suitable action of the Board, it is granted specific power to act. The President shall be, ex officio, a member of all committees.
The annual meeting shall be held in November or December of each year. Other meetings will be called as in Article III or by written request to the President signed by three trustees. The President shall cause notice of all meetings to be made five days in advance of said meeting.
A majority of the total membership of the Board shall constitute a quorum for the transaction of business. A majority vote of those in attendance will carry any motion. A tie vote will lose a motion. The President has a vote on all motions.
VII Fiscal Year
The financial affairs of the Schroon Lake Public Library shall be conducted on a fiscal year beginning January 1st and ending December 31st.
The Board shall appoint a Director who shall be the executive officer of the policies of the Board and shall have charge of the administration of the library under the direction and review of the Board. The Director shall be responsible for the care of the buildings and equipment; for the employment and direction of the staff; for the efficiency of the library’s service to the public; and for the operation of library under the financial conditions contained in the annual budget. The Director shall render and submit to the Board reports and recommendations of such policies and procedures, which, in the opinion of the Director, will improve efficiency and quality of library service. The Director shall attend all Board meetings except the portion of the meeting at which the Director’s appointment or salary is to be discussed or decided.
Amendments to these By-laws may be proposed at any regular meeting and shall be voted upon at the next regular meeting. Written notice of the proposed amendment(s) shall be sent to all absent members at least ten days prior to the voting session. A simple majority of the Board shall be sufficient for adoption of an amendment. Any rule or resolution of the Board, whether contained in the Bylaws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which two-thirds of the members of the Board shall be present and two-thirds of those present so approve.
All procedures not specified herein shall be in accord with Robert’s Rules of Order, Revised.
Approved by The Schroon Lake Public Library Board of Trustees, dated
Last Amended: November 27, 2007